How Multiple Parties Can Sign A Single Contract in DocQ

One of the biggest benefits to the DocQ platform is that it makes it easy to get multiple signatures on a single document - saving your money, paper, & time!

This process can get expensive if you normally have to physically print the documents and use snail mail or overnight couriers to deliver to your recipients.

This can also be a very arduous task if you are using a fax machine to transfer the contract between parties.  The DocQ methodology is painless & paperless.  There is no limit to the number of signatures you can have on a single document in DocQ, but for this use case we will see how how to get three people to sign one contract:

To begin, start out with the blank form:

If you already have the document in PDF format, simply navigate to https://DocQ.com in your web browser, and upload it to DocQ.  If the contract is a Word document, for the best fidelity you should print it to PDF using deskPDF, or print it directly to DocQ using the DocQ OnRamp.

After uploading, you will see the blank document in the DocQ viewer:

From the “Markup” menu on the left, choose “Signature Line”.  Click once on the tool to select it, then click on the document to place it.

Note: The annotations don’t have to be placed perfectly the first time, you can adjust them later.  Click here for detailed instructions on adding other annotations such as fillable form fields.

Proceed to insert three blank signature lines:

Click “Send”, then choose “DocQ Send” & click continue:

Enter in your recipients’ email addresses, separated by commas.  For this use case, don’t select ‘easy reply’, and send the document with a minimum of “Sign / Formfill” permissions:

Since all parties need to sign the same document, choose the “One to Many” option:

Your recipients will now receive an email, with a link they can click on to access the document:

Clicking on the link will open the document in the DocQ viewer.  To sign, just double click on a blank signature line:

Use the mouse cursor to sign, then click “Apply”:

The signature is now placed:

Note: Remember to right click and select “Save” after signing.

The second recipient can now go through the same process, and use the mouse to sign their name:

There are now two signatures on the same contract:

The third signature in this use case is actually the sender of the contract.  After the recipients have both signed, the final signature can be placed:

The contract has now been signed by all three parties:

This is a great way to save time, money and paper by bypassing the fax machine as well as the printer & courier.

Note: After a recipient has signed the document, any other annotations placed on the document will invalidate the signature.  The reason being that the version of this document is now different than the one they signed.  If you need your recipients to add additional annotations as well as sign, just make sure all annotations are added before anyone signs.  This also means that all blank signature lines need to be placed before anyone has signed as well.

Remember, after someone has signed the document, the only allowable change to the document is other signatures.  All other changes will invalidate the signature.

Please watch the video below for a full demonstration of the above steps:

Click here to get started in DocQ for free!